Investment Reporting Automation
A multi-asset family office with approximately USD 750M in assets under management reduced quarterly reporting from 3 days to 4 hours.
The Challenge
The family office managed a diversified portfolio spanning private equity, public equities, and real estate across multiple jurisdictions. Each quarter, a small finance team spent over three days manually consolidating portfolio reports from various custodians, reconciling data formats, and assembling investor ready quarterly reviews.
The process was heavily reliant on spreadsheets, prone to copy and paste errors, and consumed valuable analyst time that could have been directed toward investment decision making. With growing assets and increasing reporting complexity, the team needed a scalable solution without expanding headcount.
Our Approach
- Process mapping and data audit: We mapped the end to end reporting workflow, identifying every custodian data source, format variation, and manual reconciliation step.
- Automated data ingestion: We built an AI assisted pipeline that pulls data directly from custodian portals and bank feeds, handling multiple file formats and currencies automatically.
- Normalization and reconciliation: The system normalizes data into a unified schema, flags discrepancies for review, and reconciles across asset classes in minutes rather than hours.
- Draft report generation: AI generates draft quarterly reviews with performance commentary, allocation summaries, and variance explanations, ready for human review and approval.
- Human in the loop validation: All final outputs pass through a structured review process, ensuring accuracy and maintaining the family office's quality standards.
Results
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